Microsoft 365 is a powerful suite of applications and services designed to enhance productivity and collaboration for individuals and businesses alike. With a range of tools like Word, Excel, PowerPoint, Outlook, Teams, and more, Microsoft 365 offers a comprehensive solution for various tasks.
To ensure you maximise the benefits of your Microsoft 365 subscription, here are ten valuable tips to help you make the most of its features and capabilities.
Familiarise Yourself with the Applications:
Take the time to explore all the applications available in Microsoft 365. While you may be familiar with the core programs like Word and Excel, there are other valuable tools like OneNote, SharePoint, and Planner, each designed to address specific needs.
Cloud Storage and File Collaboration:
Leverage the power of OneDrive and SharePoint to store your files in the cloud and collaborate seamlessly with colleagues or friends. By utilising the sharing and co-authoring features, you can work together on documents in real-time, ensuring everyone stays on the same page.
In Place Archiving
Be sure to take advantage of “In-Place Archiving” which is a feature designed to help users manage their mailbox size and keep their emails organised. It provides an additional mailbox storage space where users can move older or less frequently accessed emails and other items, such as calendar items and contacts. This separate storage is typically used for archiving purposes, helping to reduce clutter in the main mailbox while still retaining access to historical data.
Customise Your Workspace:
Personalise your Microsoft 365 experience by customising your workspace. Pin your most frequently used applications to the taskbar, set preferred themes, and create shortcuts to essential files or folders. Tailoring your workspace to your preferences will save time and make navigation more intuitive.
Utilise Mobile Apps:
Extend your productivity beyond the confines of your desktop by using the Microsoft 365 mobile apps. Whether you’re on a smartphone or tablet, the mobile apps allow you to access, edit, and share documents on the go, ensuring you never miss a beat.
Master Time Management with Outlook:
Microsoft Outlook is a robust email and calendar management tool. Learn how to use features like scheduling, categorising, and setting reminders to streamline your day and keep track of important tasks, events, and appointments.
Collaborate with Teams:
Microsoft Teams is an exceptional tool for team collaboration and communication. Make use of channels, file sharing, and integration with other Microsoft 365 apps to keep your team organised and productive. Host virtual meetings, webinars, and conference calls to stay connected, no matter where your team is located.
Take Advantage of Learning Resources:
Microsoft provides an abundance of learning resources, tutorials, and tips for each application in the Microsoft 365 suite. Whether it’s official documentation, online courses, or user communities, these resources can help you become a power user and discover new ways to use the software effectively.
Automate Tasks with Power Automate:
Microsoft Power Automate (formerly Flow) enables you to automate repetitive tasks and workflows between different applications. By creating automated processes, you can save time, reduce manual errors, and improve overall efficiency.
Stay Secure and Compliant:
Microsoft 365 offers robust security features to safeguard your data and ensure compliance with industry standards and regulations. Take advantage of features like multi-factor authentication, data loss prevention (DLP), and sensitivity labels to protect sensitive information.
Microsoft 365 is a versatile suite of applications that can significantly boost your productivity, collaboration, and efficiency. By implementing these ten tips, you’ll be well on your way to getting the most out of your Microsoft 365 subscription.